Volume 11 (2022-23)

Each volume of Journal of Digital Media Management consists of four 100-page issues published in both print and online. Articles scheduled for Volume 11 are available to view 'Forthcoming content' page.

The Articles published in Volume 11 include:

Volume 11 Number 1

  • Editorial
    Simon Beckett, Publisher
  • Papers
    Artificial intelligence powered digital asset management: Current state and future potential
    Kristina Huddart, Digital Asset Management Consultant, Huddart Consulting

    This paper examines the current application and primary use cases for artificial intelligence (AI) in digital asset management (DAM), what to consider before diving into AI and the potential future applications of AI in DAM and content operations. To supplement the extensive research conducted for this paper, the paper provides commentary from 12 DAM vendors who were interviewed regarding the current state of AI in DAM as well as future innovations being considered by DAM suppliers. The review finds that the application of AI by DAM vendors is fragmented and still in an early experimental stage. Use cases for DAM end users are often industry and asset-type specific, making it difficult for DAM vendors to anticipate which AI integrations will provide the most value to their various customers. Despite these challenges, this paper concludes that the advanced adoption and application of AI will bring new value to the creative, content and marketing industries in ways yet to be seen.
    Keywords: artificial intelligence, machine learning, digital asset management, asset recognition, metadata, workflow management, data and analytics

  • Applying new standards to old data: Wrangling metadata in a sports archive
    Rachel Mandell, Audiovisual Archivist, FIFA Audiovisual Archive

    In today’s archival landscape, advanced technologies such as artificial intelligence are being increasingly adopted. But advanced technology can only do so much. This case study describes how International Federation of Association Football (FIFA) conducted a careful assessment of its metadata management practices and future needs, and implemented a terminology management system (TMS) to manage specific terminology and impose standards to improve the effectiveness of the metadata in its audiovisual archive. Although exploiting this new TMS to its full capacity will be an iterative process, by investing the effort now, the FIFA Audiovisual Archive can gain full control over its metadata and be better prepared to adopt new tools and workflows in the future.
    Keywords: metadata, audiovisual archive, sports archive, terminology management system, media asset management, media

  • Refining the process: An institutional approach to preparing projects for digitisation
    Marcia McIntosh, Digital Production Librarian and Jacob Mangum, Project Development Librarian, University of North Texas

    Over several years of managing digital projects, librarians at the University of North Texas Libraries have refined their knowledge management and digitisation operations to realise gains in efficiency and error reduction, and to provide a more fluid imaging workflow for staff and student workers. This paper describes the opportunities identified in pre-processing projects and front-loading decision-making for physical collections.
    Keywords: project management, digitisation, digital workflow, project preparation, documentation, standards

  • Designing elegant metadata
    Stephanie Lemieux, President and Principal Consultant, Dovecot Studio and Romney Whitehead, Director, Borrowed Insight

    The advancement of digital asset management technologies, the need for integrated content systems and the huge proliferation of digital assets require equal advancements in the design and use of metadata to manage those assets. Alongside this, the importance of metadata within businesses is now being recognised as equal to content. To leverage their metadata, organisations must ensure the data are well organised, well managed, adopted and owned. Finding the perfect middle ground between simple systems and basic tags, through to complex multifunctional and multidimensional metadata management is challenging. The many difficulties can result in metadata being neglected and end users becoming disengaged. Creating elegant metadata means designing solutions that balance complex needs in a simple yet powerful way, thus making them more effective. This paper will discuss the ways in which metadata can be made elegant, and in turn become a valuable tool for users and business. To support the adoption and use of metadata, the paper also discusses how to avoid common pitfalls associated with the creation of metadata.
    Keywords: metadata design, metadata modelling, metadata management, taxonomy, user experience, system interoperability, change management

  • Virtual exhibits and museums: How digital asset management rises to meet the challenges
    Dione Surdez, Archivist-in-Residence, Origami Air Co.

    Enhancing exhibits to increase collections access through online or virtual environments challenges museums and other cultural heritage institutions to expand upon existing digital asset management (DAM) workflows. Museum DAM managers are similarly challenged to implement DAM technical needs for new exhibit file structures. This paper addresses how DAM practitioners can utilise innovation and best practices to realise a return on investment through a flexible or contorted DAM system.
    Keywords: access, digital asset management, DAM, GLAM, museum, virtual exhibition, workflows

  • Reconsidering silos
    Tammy Troup, Digital Preservation Librarian, Iowa State University Library, et al.

    While organisational silos are often viewed as an obstacle to overcome, this paper argues that they are a necessary feature of the workplace environment and should instead be approached in a manner that maximises their potential. This case study describes an approach used by three specialised areas at an academic library — cataloguing and metadata services, digital collections and digital preservation — to retrospectively manage the technical debt incurred during the COVID-19 pandemic. In response to the sudden shift to remote work, library workers developed an action plan to continue an in-process migration with minimal disruption; however, this necessary action significantly exacerbated an already complex file storage system. Although retrospective management of technical debt can be complicated by the management needs of multiple stakeholders, staff members in several areas of specialisation approached the project by identifying needs related to the subcategories of a digital object entity — the intellectual entity, representation entity, file entity and bitstream entity — and developed high-level solutions to meet these needs. This approach exposed three types of silos (context, schemas and processes) and related communication challenges, which can complicate cross-team collaboration. Yet by reconsidering organisational silos as interconnected units of specialisation, staff members successfully applied specialised knowledge, advocated for their management needs and collaborated to resolve the technical debt.
    Keywords: professional specialisation, communication in organisations, teams in the workplace, academic libraries, digital preservation, organisational effectiveness

  • Using an IIIF as trunk approach to digital collections delivery: Case study of the Rising from the Ashes Oral History Project
    Mark Patrick Baggett, Head, Digital Initiatives, University of Tennessee Libraries and Emily Gore, Assistant Dean, Digital Initiatives and Technology Infrastructure, The University of Tennessee

    Rising from the Ashes: The Chimney Tops 2 Wildfires Oral History Project is a project led by the University of Tennessee Libraries in collaboration with the City of Gatlinburg and the Anna Porter Public Library. The community-based oral history project documents the immediate and ongoing impacts of the 2016 Chimney Tops 2 wildfires, one of the largest natural disasters in Tennessee history, by recording interviews with individuals who experienced the wildfires or their aftermath. The interviews were conducted in both English and Spanish and comprise a mix of both video and audio-only recordings. While transitioning to a new repository system, the team decided to develop a stand-alone solution leveraging the IIIF presentation version 3 application programming interface for serving the oral histories. This paper describes the project and the team’s experience implementing the project to this new specification.
    Keywords: IIIF, International Image Interoperability Framework, oral history, A/V